FAQs:
Do I need to use Kuali to submit all my Grants.Gov Proposals, or can I still use the Grants.Gov Website directly?
Kuali proposal will link into Grants.Gov System to System and create the required and optional forms, including a formatted budget for your proposal, thus saving you some work. Kuali will also help you edit your proposal and make sure that all the necessary forms are filled in correctly.
Some sponsors are better candidates for S2S such as NIH, DOE, and DOD (the solicitation will always prevail) However, the proposal can still be submitted using Grants. Gov directly or other avenues. Reading the announcement to identify any potential departures from the standard proposal package is key. However, contact ospa@umbc.edu for more information.
I am having trouble with my PI’s details, such as phone number and title. Where can I enter this information?
Navigate to Personnel Tab, and open Unit Details tab to add more information for the PI.
Do the UMBC Internal Attachments go to Grants.gov, or are they only for internal use?
Internal attachments are not transmitted to grants.gov. Documents can be replaced after the proposal is sent for routing, although no new attachments can be added after routing has begun. The following Attachment and Narrative Types in Kuali will not be transmitted to Grants.gov:
- UMBC Cost-Sharing Form
- Sponsor F&A Policy
- Additional Space/Resource Agreement
- Other Institutional Agreement
- Additional Resource Agreement
If I upload both a word doc and a pdf doc to a narrative module, for a Grants.gov submission, are both files types for the module transmitted?
Read the solicitation for instructions on what to include in your application. Many require use of PDF files when uploading attachments. However, Kuali is able to transmit other types of files (e.g. Word). If you have any questions please contact ospa@umbc.edu
How can I print my Grants.Gov proposal for review?
- Open the proposal
- Navigate to the S2S Opportunity Search, Forms subpanel.
- Select all the Mandatory and Optional forms wanted to print/preview
- Click Create PDF to compile the PDF file of the Grants.gov Forms.
- Save the file to your computer.
Note: As sponsor systems may reassemble the grants.gov application elements in a different order to meet their internal standards, Kuali cannot match all the sponsors’ specific application ordering.
How do I use Kuali to submit proposals to non-government sponsors?
Many of the narrative types available for selection are based on the grants.gov forms application. However, there is a set of Narrative Types that are available for all proposals, including non-government, and non-grants.gov linked submissions.
How can I tell if my S2S proposal has passed through the Grants.gov system?
If the proposal was submitted via Kuali to Grants.gov System to System (S2S) you can check the status in Kuali by opening the development proposal, going to the S2S Opportunity Search tab. Then click on the Submission Detail sub tab for the status. You can also click refresh for the most recent update.
If the proposal was submitted by the Office of Sponsored Programs (OSP), check with the submitter as they would have received the emails from grants.gov and are able to log in to check status at grants.gov.
Kuali provides Data Validation for Grants.gov and non Grants.gov errors to help you validate your work. Use the Data Validation (turn-on) to make sure you have everything filled in before you submit your proposal for routing and approvals.
How can I link to, and if necessary, remove, a Grants.gov opportunity?
A Grants.gov opportunity can be linked to a Kuali proposal by navigating to the S2S Opportunity Search tab, under the > Basics section.
- Then, click the Find an Opportunity button to open the S2S Opportunity Search pop-up.
- From there, enter either a Valid Program No./Sponsor Opportunity No. or a CFDA No. into the associated field.
- Additionally, select Grants.gov as the Search Domain before clicking the Search button to display results.
- Then select the appropriate opportunity and add it to the proposal. If your opportunity is not available, and it is a Grants.gov submission, email ospa@umbc.edu to investigate.
- Once completed, the Proposal Header section will show that this proposal is linked with a S2S Opportunity.
- To remove an opportunity, click the Delete Opportunity button. This will change the Proposal Header section and unlink the opportunity.
UMBC is the lead institution but there is another organization submitting as a sub to us. How will their information make it into the Profile Key Senior/Key Person section of Grants.gov utilizing Kuali?
An Address Book record will need to be created for the non-UMBC personnel by OSP.
Please confirm that the non-UMBC Personnel has an address entry. Contact your OSP support person or send a email to ospa@umbc.edu
Do I need to request AOR status from Grants.gov?
AOR status is not necessary in order to prepare an Adobe forms application package. AOR role is held by the OSP who submit the proposals to grants.gov. Neither the unit nor their PI needs to register with grants.gov.
To search for an application package in Grants.gov, go to www.grants.gov and choose “Search Grants”, and then enter the Funding Opportunity # or CFDA Number. Please note, you should check that you have the correct version of Adobe by following the instructions under the “Verifying Adobe Reader” section under the Support tab.
Please note: Most federal proposals are candidates for a System to System (S2S) submission from Kuali. Kuali will link to Grants.gov and populate forms with information and files entered into a Kuali proposal.
How can I tell if an opportunity is eligible for Grants.gov submission?
To find out if you can use Kuali for System-to-System (S2S) submission, in your proposal development document, you must locate your funding opportunity. To do this, complete the following steps:
- Navigate to the S2S Opportunity Search tab, under the Basics section.
- Then, click the Find an Opportunity button to open the S2S Opportunity Search pop-up.
- From there, enter either a Valid Program No./Sponsor Opportunity No. or a CFDA No. into the associated field.
- Additionally, select Grants.gov as the Search Domain before clicking the Search button to display results.
- Then select the appropriate opportunity and add it to the proposal. If your opportunity is not available, and it is a Grants.gov submission, email ospa@umbc.edu
Why can’t I see the User Attached Form when I print/preview my Kuali prepared S2S Grants.gov application?
User Attached forms will only display from the proposal’s S2S Opportunity Search screen’s User Attached Forms tab. Select the Action dropdown under Actions column for the listed attached document. Select View PDF to display.
I need more information. Is there a training class available to learn more about Grants.Gov and System to System?
Yes! OSP offers a training class and also one-on-one advice on how to create and submit a Grants.Gov proposal.
Here are 2 additional resources to review:
Kuali UMBC S2S User Training Guide
For help or to request training, contact your OSP support person or send a email to ospa@umbc.edu